1. Accessing the invitation
Log in to the Blink dashboard.
Navigate to the event for which you want to send invitations.
From the left sidebar, go to Registration.
Under the Registration tab, click on Attendees.
To add New Attendees, check this detailed guide
Once an attendee is added, they will receive a notification via email or SMS.
If the attendee completes their registration via the provided link, they will be automatically added to your event.
Alternatively, you can manually send them a direct invitation email.
To send the invitation email:
Navigate to the Attendee page.
Click on the flight icon next to the attendee's name.
invitation status.
If no invitation has been sent, create a new one by clicking the flight icon next to the attendee's name.
Then configure the invitation:
Invitation Type: Choose whether the attendee accepts the invitation for:
A fixed date
Flexible dates
Available date options they can select from
Registration Type: Select the appropriate registration form created earlier.
Number of Companions: Indicate how many companions can join the attendee.
Flight & Accommodation Options: Include predefined travel and lodging preferences if applicable.
Once all details are configured, click Create in the top right corner.
The invitation will be sent, and a success message will confirm the process.
Sending Bulk Invitations
Select the attendees you wish to invite. The bulk action options will appear.
Use the “Show Selected” button to filter the list and display only your chosen attendees. Click the Bulk Actions button on the right to open the action menu.
From the Target dropdown, select “Invitations”. Then, choose “Send Invitations” from the Action Type menu. Then select the delivery method—email, SMS, or both.
If any attendees have already been invited, a notification will appear. Choose whether to send them another invitation or exclude them, then click Next.
In this step, customize the invitation by defining the type, date, number of companions, and other details, fill in the necessary information and click Save & Continue.
A success message will confirm the actions you took, and you can review the invitation summary.
Click Send to dispatch the invitations. A success message will appear, and the status of the attendees will be updated.
Adding Contacts as Invitees
In many cases, you might only have basic contact details, such as an email address or phone number, and still want to invite people to your event. With this streamlined process, you can easily add contacts as invitees and ensure they receive the registration link without needing full details upfront. Here's how to do it step by step while maintaining a seamless system experience.
Steps to Import Invitees
Log in to the Blink dashboard.
Navigate to the event you want to invite attendees to.
From the left sidebar of your application, go to Registration.
Under the Registration tab, click on Invitees.
Click on the Import Invitees button at the upper-right corner. A pop-up will appear.
Upload a file directly or download an Excel template to map your content easily. The template contains three fields:
Country code.
Contact number.
Email address.
Fill in the template and upload it. The data will be displayed on the page.
Review each cell to ensure the information is correct, then map each field in the template to the system's dashboard fields.
You can choose to map specific fields or skip them.
Then after reviewing all the imported data, click on save & import
A success message will appear, and the contacts will be listed as invitees.
Taking bulk actions
Select one or more invitees to take action using the system.
Use the Show Selected toggle button to filter the list and view only selected invitees. Click on the Bulk Actions button to open the action menu on the right side.
Choose an action from the menu, such as the registration link.
Then from the next menu select "Sending the registration link"
Select the communication channel (email or SMS) for sending the link.
Then click on "Send"
A success message will show, and the invitees will receive the registration link.
Once invitees complete their registration, they will automatically appear as attendees.