Easily access and configure venues in Blink’s Event Dashboard. This guide covers everything from adding venue details to managing capacity and location, ensuring seamless event planning. Let’s get started!
Accessing the Venue Tab
Accessing the Session Tab
Navigate to the Event Dashboard
On the left sidebar of your application, click on Event Dashboard to ensure you're in the correct section.
Expand the Planning Menu
Locate the Planning section in the sidebar.
Click the arrow next to "Planning" to expand the menu.
Open Venues Tab
Explore from the expanded "Planning" menu to access the Venue tab.
You will be in the Venue tab where you can click to expand and start configuring your new venue details.
Configuring New Venue
In the Add New Venue configuration page, complete the following fields:
Mandatory Fields
Venue Type
Select the type of venue from the dropdown menu (e.g., Stadium, Hall, Auditorium).
Venue Name
Enter the name of the venue (e.g., “Main Hall,” “Conference Room A”).
Optional Fields
Thumbnail
Upload an image that represents the venue visually.
Drag and drop your file into the upload area or click upload to browse files.
Venue Capacity
Specify the maximum number of attendees allowed for this venue.
Leave blank if there is no capacity limit.
Location
Click Set Location to enter the venue’s physical address or map coordinates.
Custom Seat Chart
The custom seat chart feature allows you to assign seats to attendees.
To enable it, activate the toggle button.
Then, click on "Seating Chart" to open a pop-up window that will guide you through the setup process.
Seating Chart Overview
The seating chart is a visual layout of your venue, showing the exact placement of individual seats and how attendees will be assigned to them. This layout remains fixed once configured, but attendee assignments can be adjusted as needed throughout your planning process.
To successfully configure a seating chart, follow these key steps:
Upload a Venue Reference
Begin by uploading a reference image or blueprint of your venue. This helps you map out the exact seating layout based on the real-world arrangement.Create Seat Categories
Define categories for your seats (e.g., VIP, Front Row, General Admission). These categories help differentiate seat types and are essential for mapping and ticketing purposes.Assign Seats to Categories
Every seat must be assigned to a category. The system will not accept uncategorized seats. This step ensures structured ticketing and seat selection during the event.Label Seats with Rows and Numbers
Label each seat using a combination of rows and numbers (e.g., A1, A2, B1) to make them easy to identify and manage. This labeling is crucial for assigning attendees and facilitating smooth entry.Map Your Seats
Using the uploaded reference image, draw your seats directly onto the seating chart. You’ll use tools to place, arrange, and label each seat according to the layout of your venue.
This structured approach helps ensure a smooth seating experience for both organizers and attendees, allowing for easy navigation, seat assignments, and category-based management.
Please note: Once the seat chart is saved, it cannot be edited. Review your selections carefully before saving.
3. Save the Venue
Once all required details are filled in, click Save at the top-right corner of the screen.
If you need to exit without saving, click Cancel.
Tips for Adding a Venue
Use clear and descriptive names for the Venue Name to avoid confusion.
Upload a relevant Thumbnail to provide attendees with a visual reference.
Ensure the Venue Capacity matches the venue's actual limitations to effectively manage attendee flow.
By following these steps, you can successfully add and configure new venues for your events, ensuring seamless planning and organization.