This guide helps Management Dashboard users create and configure event stays, including hotels, motels, BnBs, cruise ships, and more.

Accessing the Stay Tab

Log in to your account and navigate to the workspaces tab.
Choose the event you wish to adjust.
Select Accommodation from the menu on the right side.
Click on it to expand the list.
Click on Stay tab
You will see a list of all existing workspaces, their names, and any events currently assigned to them.
Click on “+ Create Stay” to create a new stay details.

Steps to Create a New Stay

Name (Required): Enter the name of the stay (e.g., "Hotel Grand View").
Description (Optional): Use the text editor to provide details about the stay.
Location (Optional): Click Set Location to pin the location on the map.
Stars (Required): Indicate the star rating of the accommodation.
Contact No. (Optional): Enter the number of the hotel or hosting location. (Use the country box to select the code of the Country)
Website (Optional): Enter the website of your hosting location.
Email (Optional): Enter the email of your hosting location.
Chain of Affiliation (Optional): Select the affiliation from the dropdown menu. (e.g., hotel chain), if the stay is part of a larger group.

Username (Required): Create or assign a username for the stay to manage credentials.
Password: Use the auto-generated password or reset it for secure access.

Event : Select the event this stay is associated with from the dropdown list. To reassign. (You can remove the current selection and choose another.)
Check-in and Check-out Times: Specify guests' check-in and check-out times.
Amenities: List the available amenities, such as free Wi-Fi, parking, gym, or pool.
Photos: Upload the stay's images to represent the accommodation visually.

Once all required fields are completed click Create to save the stay.

In case you want to exit at anytime click Cancel to discard the setup.

Navigate to the "Accommodation" section on the left menu and select "Stay."
Find the stay you want to edit in the list.
Click the pencil icon next to the stay you want to modify and then select "Edit Stay".
This will open the previously mentioned window where you can edit the details of your stay.
Once you’ve made the edits, click the "Save" button in the top-right corner to update the stay.

Navigate to the "Accommodation" section on the left menu and select "Stay."
Find the stay you want to remove in the list.
Click the pencil icon next to the stay you want to modify, and then select "Edit Stay".
This will open the previously mentioned window.
In the top right corner click on the Three Dots icon, then choose the Trash Icon to Delete this stay.

Important Notes

A room type must be created before creating a room.

In the "Accommodation" section, click on Stay
Click on All Rooms under Stays section on the left side menu.
A list of all your already created rooms will be available.
Click the "Add Room" button located in the top-right corner to create a new room.

Amount (Required): Specify the number of rooms.
Stay (Required): Confirm the selected stay from the options on the dropdown menu.
Events: Preselected according to the event you are already in.
Name/Number (Optional): Provide a unique name or number for the room.
Room Type (Required): Choose the room type from the dropdown menu.
Set Room Availability: Use the calendar on the right side to specify the room's availability dates.
Sleeps (Required): Indicate the maximum number of people the room can accommodate.
Amenities (Optional): List the amenities available for this room.
Add Photos (Optional): Upload room images by clicking the "Add Photos" button.