This is a step-by-step guide to managing convoys, which are groups of vehicles traveling together at the same time to the same destination.
Adding a New Convoy
Go to the Transportation tab and select Convoy.
Click on Add Convoy from the upper right corner.
Enter the Convoy Name, Date, and select attendees from the drop-down menu.
Click Next to proceed.
Important Notes:
Attendees must be added to your event before assigning them to a convoy.
Before adding convoys, you must first add vehicles to your event.
Assigning Vehicles to Attendees
To assign vehicles, ensure they are available on the selected date and have a driver assigned.
In the attendee list, select a vehicle from the drop-down menu next to each attendee.
Vehicles will remain available until they reach full capacity, after which they will automatically become unavailable.
Once all attendees are assigned to vehicles, click Save.
The convoy will be created, and you can start adding rides.
Adding a Ride to a Convoy
Click on +Ride within a convoy to define a trip for the assigned attendees.
Enter the ride details:
Ride Name
Pickup & Drop-off Locations
Time
Pickup Type (Session, Activity, Airport, etc.)
Pickup and Drop-off Locations
If selecting pickup or drop-off locations from the map, confirm the location before proceeding.
Click Save from the upper right corner.
A success message will appear, and the ride will be created.